Electronic medical record with patient data and health care information in tablet.
Medical Records
Health Information Management (HIM) has Moved!We are excited to announce that the Health Information Management department (Medical Records) has moved from our downtown location to the main hospital campus.
Our New Home: You can now find us in the Fiscal Building, conveniently located right next to the Administration building.
How to Access Your Records: To ensure prompt service, please follow these steps when you arrive:
Check-in: Since there is no doorbell at the Fiscal Building, please call us at 209-966-3631 (ext. 5016 or 5012) upon arrival.
Check-in: Since there is no doorbell at the Fiscal Building, please call us at 209-966-3631 (ext. 5016 or 5012) upon arrival.Staff Assistance: A member of our team will come to the door to assist you. Our phone number is also posted clearly on the building entrance for your convenience.
Accessibility & Parking: We are committed to making your visit easy. If you are elderly or have mobility needs (using a walker or wheelchair):
Curbside Service: Call us when you arrive, and our staff will meet you at your car to assist with your request.
Recommended Parking: You may park near the Main Hospital Admitting entrance or near the Fiscal Building (located below the ER/helicopter pad).
A patient, or his/her legal representative, may obtain a copy of their medical records, or have copies of the medical records sent to another health care provider. John C. Fremont Healthcare District requires a completed and signed Authorization for Use or Disclosure of Health Information form before releasing any documents to anyone, including the patient, in certain cases a patient's physician, psychologist or social worker may also be required to approve a request made using a release form.
How to Request a Copy of Your Medical Record
- Print and complete the Authorization for Use or Disclosure of Health Information form:
- The release form must be completed, dated and signed
- We ask that you specify what components of your medical records you wish to obtain/release. Often, the discharge summary, operative report and history and physical contain relevant information to suit your needs.
- Requests must be specifically signed if requesting/authorizing the following information:
- Psychiatric Care
- AIDS/HIV
- Alcohol/Drug abuse
If you have any questions regarding release of health information, please call 209-966-3631 Ext 5015.
Hours of operation for the Health Information Management (HIM) Department: 8:30 AM to 5:00 PM Monday through Friday. We are closed on most national holidays.
You can fax or mail all completed and signed authorizations to:
John C. Fremont Healthcare District
Health Information Management - ROI
P.O. Box 216
Mariposa, CA 95338
FAX: 209-225-2388
You can also hand carry to the front lobby of the John C. Fremont Hospital: 5189 Hospital Road, Mariposa, CA 95338
The release of information staff will contact you regarding receipt of your request, expected turnaround time and payment due. Please allow up to fourteen calendar days for your request to be processed. If you indicate the option to pick-up on your release form, you will be contacted by the ROI office when your records are ready. A photo ID is required. If an individual other than the patient is picking up the records, then that individual must have an original signed authorization letter from the patient along with a photo ID.